Application for Community Grants - Sponsorship Program

FORM INTRODUCTION

Sponsorship Program

Council is committed to positioning the Longreach Regional Council area as a vibrant hub for economic development, tourism, and community engagement.

The aim of the Program is to:

1. Support activities and events that promote economic growth and enhance tourism in the Longreach Regional Council area
2. Engage locals and visitors through events and activities held within the Longreach Regional Council area
3. Assist local organisations to be financially sustainable into the future.

ELIGIBILTY

Under the Program, the applicant must be:

• Able to demonstrate that the economic and social benefits from the event will be directed to the Longreach Regional Council area
• Have met acquittal conditions for previous Sponsorship
• Not have any overdue debt with Council
• Not have received funding under the Community Grants Program in this financial year.

INELIGIBLE APPLICATIONS

The following applications are ineligible under the Program:

• Applications whereby any funds will be donated to a charitable organisation
• Applications where Council funds will be used for:
  
  • Retrospective expenses
  • Equipment or other expenditure that is personal or for personal gain
  • Payment of Council rates

LODGEMENT OF APPLICATIONS AND CUT-OFF DATE

• Applications are to be made using the sponsorship application form below and must include specified supporting documentation.
• Applications must be received by 5pm on the first day of the month, to be considered by Council, in that month.
• In-Kind support will only be considered for Council services which are listed in the fees and charges schedule.

SPONSORSHIP CRITERIA

• Applicants must demonstrate strong alignment to the Program aims.
• The project or activity must be based within the Longreach Regional Council area.
• Sponsorship must be for a specific event, project or activity with a fixed time frame.
• The applicant must demonstrate how funds from sources, other than Council, will support the event or project.
• Applicants must be able to demonstrate financial viability for the event through a detailed budget.

SPONSORSHIP AMOUNTS

• Sponsorship amounts are up to a maximum of $10,000 per event (excluding GST).
• Council will approve a total budget allocation for the Program as part of its budget deliberations each financial year.

SUPPORTING DOCUMENTATION

Community Groups are required to submit the following supporting documentation with an application:

• Evidence of the event or project (i.e. quotes, facilities bookings, etc.)*
• Relevant public liability insurance (if required)
• Evidence that alternative avenues for financial support have been investigated
• A copy of the organisation’s most recent bank statement
• A detailed budget of running expenses for the event or activity
• Detailed Event Management Plan, where applicable.
  

*If groups are unable to provide evidence of the event or project due to the dependency of funding or extenuating circumstances, please indicate on the application form. Council may still consider the application based on supplied information (i.e. Budget)

ASSESSMENT OF APPLICATION

Applications will be assessed by a panel of council officers against the eligibility assessment criteria within the guidelines.

Any panel member who has a conflict of interest with an application must declare their conflict and not participate in the assessment.

The Chief Executive Officer is authorised to approve eligible Grants of $1,000 or less without a Council resolution.

Recommendations from the panel for other Grants will be presented for approval by Council resolution.

The Council has the discretion, when considering the recommendations, to ensure the application fulfils the spirit and intent of this policy.

ACKNOWLEDGEMENT

If successful, acknowledgement of Council's Sponsorship must include:

• featuring Council's logo in project signage, promotional material, and media advertising

• public acknowledgements in speeches and media materials

• invitations to participate in the event ceremonies

• incorporating Council supplied materials in information packs.

The level of acknowledgement should be commensurate with the amount of Sponsorship.

AQUITTAL PROCESS

The successful recipient must acquit the use of Council’s sponsorship contributions in a method prescribed by Council, within four weeks of the nominated event date.

 

 Longreach Region Council is committed to handling your personal information in accordance with the Information Privacy Act 2009 (Qld) and the Queensland Privacy Principles (QPPs).

QPP 5 obliges us to advise you of certain matters when collecting your personal information. This collection notice sets out those matters, and explains how we will manage the collection, use, disclosure and storage of your personal information.

The information collected is necessary to complete the sponsorship application process.

Your personal information has been collected under authority of the Local Government Act 2009.

If you choose not to provide your name and contact details, we will not be able to process your sponsorship application.

Our privacy policy explains how you may request access to and/or correction of your personal information. Our policy also explains how you can complain to us if you consider we have breached our obligations to manage your personal information in accordance with the QPPs, and how we deal with privacy complaints.

If you have questions regarding how your personal information will be handled contact us at: 07 4658 4111 or email council@longreach.qld.gov.au

Instructions for use:

• List each source of income (e.g., sponsorship, ticket sales, cash contributions) and the corresponding amount in the "INCOME" columns.
• List each expense incurred for the project or event in the "EXPENSES" columns, with the amount.
• Use the last column to tick or mark which expenses are being funded by Council.
• Add any comments or further details in the space provided at the bottom.
• If you would like to include a detailed budget, please attach it below.

Instructions:

• List each type of in-kind support you are requesting (e.g., venue hire).
• Provide a brief description of the support as to how it will support your event/ initiative.
• Enter in a value from reviewing Councils Fees & Charges, ensuring it doesn’t exceed $10,000.
• Indicate if the support is listed in Council’s fees and charges schedule (Yes/No).
• Add any comments or further details as needed.

Note: In-kind support will only be considered for council services listed in the fees and charges schedule.

**if groups are unable to provide evidence of the event or project due to the dependency of funding or extenuating circumstances, please indicate on the application form. Council may still consider the application based on supplied information (i.e budget).