Application for Community Grants - Organisation Program

FORM INTRODUCTION

Community Grants - Organisation

The Community Grant – Organisation policy aims to support local community organisations through the Program. The aim of the Program is to:

• Develop the capacity and sustainability of a community organisation to meet the needs of its members.
• Support a community organisation to acquire equipment or to upgrade facilities owned by the community organisation.
• Assist a community organisation to deliver improved liveability to the community.

ELIGIBILTY

Under the Program, the applicant must:

• Be a Community Organisation that has a property address located in the Longreach Regional Council area
• Have met the acquittal conditions for previous Grants
• Not have any overdue debt with Council.

INELIGIBLE APPLICATIONS

The following applications are ineligible under the Program:

• Agencies or departments of local, state or federal governments
• Businesses or entities whose purpose includes obtaining a profit or conducting profit-making activities.
• Activities and projects funded from other Council funding programs.
• Applications where Council funds will be used for:
  
  • Wages or salaries for staff
  • Recurrent costs of day-to-day operations
  • Retrospective expenses
  • Equipment or other expenditure that is personal or for personal gain
  • Payment of Council rates
  • Items that would otherwise be funded by other government bodies

Applications where proceeds will be donated to another cause will only be eligible for in-kind grants.

LODGEMENT OF APPLICATIONS AND CUT-OFF DATE

Applications are to be made using the Community - Organisation application form on the Council's website and must include specified supporting documentation.

Applications must be received by 5pm on the first day of each month, to be considered by Council in that month.

GRANT CRITERIA

a)  Applicants must demonstrate strong community benefit or need and support for the project or activity (e.g. will it contribute to the region’s liveability).
b)  The applicant must meet the eligibility criteria set out in this policy.
c)  The proposed project or activity must be based within the Longreach Regional Council area.
d)  The applicant must demonstrate how funds from other sources will support the event or project.
e)  Applicants must be able to demonstrate the financial viability of the event through a detailed budget submitted with the application.

GRANT AMOUNTS

a)  Each community organisation is eligible to apply for a maximum grant of $5,000 per financial year, including in-kind.
b)  In-Kind support will only be considered for council services which are listed in the fees and charges schedule.

Council will approve a total budget allocation for the Program as part of its budget deliberations each financial year.

ASSESSMENT OF APPLICATION

Applications will be assessed by a panel of council officers against the eligibility assessment criteria within the guidelines.

Any panel member who has a conflict of interest with an application must declare their conflict and not participate in the assessment.

The Chief Executive Officer is authorised to approve eligible Grants of $1,000 or less without a Council resolution.

Recommendations from the panel for other Grants will be presented for approval by Council resolution.

The Council has the discretion, when considering the recommendations, to ensure the application fulfils the spirit and intent of this policy.

ACKNOWLEDGEMENT

If successful, acknowledgement of Council's Grant must include:

• featuring Council's logo in project signage, promotional material, and media advertising

• public acknowledgements in speeches and media materials

• invitations to participate in the event ceremonies

• incorporating Council supplied materials in information packs.

The level of acknowledgement should be commensurate with the amount of Council funding.

AQUITTAL PROCESS

The successful funding recipient must acquit the spending of Council’s Grant via the Acquittal form provided by Council, within three months of the nominated event date.

 

Longreach Region Council is committed to handling your personal information in accordance with the Information Privacy Act 2009 (Qld) and the Queensland Privacy Principles (QPPs).

QPP 5 obliges us to advise you of certain matters when collecting your personal information. This collection notice sets out those matters, and explains how we will manage the collection, use, disclosure and storage of your personal information.

The information collected is necessary to complete the grant application process.

Your personal information has been collected under authority of the Local Government Act 2009.

If you choose not to provide your name and contact details, we will not be able to process your grant application.

Our privacy policy explains how you may request access to and/or correction of your personal information. Our policy also explains how you can complain to us if you consider we have breached our obligations to manage your personal information in accordance with the QPPs, and how we deal with privacy complaints.

If you have questions regarding how your personal information will be handled contact us at: 07 4658 4111 or email council@longreach.qld.gov.au

Instructions for use:

• List each source of income (e.g., sponsorship, ticket sales, cash contributions) and the corresponding amount in the "INCOME" columns.
• List each expense incurred for the project or event in the "EXPENSES" columns, with the amount.
• Use the last column to tick or mark which expenses are being funded by Council.
• Add any comments or further details in the space provided at the bottom.
• If you would like to include a detailed budget, please attach it below.

Instructions:

• List each type of in-kind support you are requesting (e.g., venue hire).
• Provide a brief description of the support as to how it will support your event/ initiative.
• Enter in a value from reviewing Councils Fees & Charges, ensuring it doesn’t exceed $5,000.
• Indicate if the support is listed in Council’s fees and charges schedule (Yes/No).
• Add any comments or further details as needed.

Note: In-kind support will only be considered for council services listed in the fees and charges schedule.

**if groups are unable to provide evidence of the event or project due to the dependency of funding or extenuating circumstances, please indicate on the application form. Council may still consider the application based on supplied information (i.e budget).